Explanation 

The approval status of a bill syncing from Bill.com to Oracle NetSuite is determined by the Approval Routing and Default Vendor Approval Status settings in Oracle NetSuite. 

Solution

Enabling Approval Routing:

1. In Oracle NetSuite, navigate to Setup > Accounting > Accounting Preferences 
2. Click the Approval Routing subtab
3. Check Vendor Bills
• If Vendor Bills is checked, any bill syncing to or created in Oracle NetSuite will have a default status of Pending Approval
• If Vendor Bills is unchecked, any bill syncing to or created in Oracle NetSuite will have a default status of Approved 
4. Click Save

Setting the Default Vendor Approval Status: 

1. In Oracle NetSuite go to Setup > Accounting > Accounting Preferences
2. Click the Order Management subtab
3. In the Default Vendor Bill Status field, choose one of the following:
• Approved – Bills default to an Approved status. No further review or processing is required before a payment is processed
• Pending Approval – Bills default to a Pending Approval status. Someone with permission must approve the bill before a payment can be processed for it
4. Click Save

Enabling Custom Vendor Approvals:

1. Please refer to the following Oracle NetSuite Help Center article for assistance with Using SuiteFlow for Vendor Bill Approvals: 

• https://system.na1.netsuite.com/app/help/helpcenter.nl?fid=section_N2375798.html