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Bill.com and Tax1099 - FAQ

Overview
 
Below are some of our most frequently asked questions about how Tax1099 works with Bill.com. 
 
 
 
 
FAQ
 
 
 
 
 

How do I set up Tax1099 with my Bill.com account?
 
For a video tutorial and written setup instructions, check out this article: 
 
Bill.com and Tax1099
 
 
 
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Where do I find the link to Tax1099 app in Bill.com?
 
  1. Hover over the gear icon , and then click App Center
  2. Click Tax1099
 
 
 
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How do I mark my vendors as 1099 in Bill.com?
 
  1. Hover over Payables, and then click Vendors
  2. Select a vendor, and then click Edit 
  3. Select 1099 Vendor. You should also enter their Tax ID, and their email address to eFile, or mailing address to mail the forms.
  4. Click Save
 
 
 
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How do I assign Bill.com accounts to 1099 categories in Bill.com?
 
Accounts used for payments to 1099 vendors must be categorized accurately in order for them to populate correctly in Tax1099. 
  1. Hover over the gear icon , and then click Settings
  2. Under Accounting, click Chart of Accounts
  3. Select one of the accounts you'll be mapping, and click Edit  
  4. Select the applicable category from the 1099 Category drop-down menu
  5. Click Save
  6. Repeat for all expense accounts that apply to a 1099 category.
 
 
 
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Can I still use Tax1099 if I didn't use Bill.com for the full year? 
 
The payments you made using Bill.com will automatically be sent to Tax1099 during the setup process. If you have payments that weren't recorded in Bill.com, you can manually add them in Tax1099, or import them in a CSV file.
 
 
 
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Will offline payments recorded in Bill.com (e.g. checks printed in my accounting system) be sent to Tax1099? 
 
Yes, all payments either made or recorded in Bill.com will be sent to Tax1099.
 
 
 
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Can I use Tax1099 on a Mac?
 
Yes! Tax1099 is cloud-based, and can be used in any browser.
 
 
 
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If you update info in Tax1099, will it update in Bill.com?
 
No, information updated in Tax1099 will not sync back to Bill.com. If you need to add missing information to a vendor, we recommend that you make changes in Bill.com first, and then restart the import of the information to Tax1099. Otherwise, you'll need to update in both Tax1099 app and Bill.com.
 
 
 
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How does Tax1099 pricing work? 
 
Tax1099 has different pricing levels, depending on your needs. Learn more here: Tax1099 Pricing
 
 
 
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I'm an accountant, and will be filing for multiple clients. How does pricing work for me?
 
For accountants, pricing is based on the number of filings across all of your clients. 
  • Ex: If Client A has 10 filings, Client B will be in Tier 2 pricing.
 
 
 
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How do I contact Tax1099 Customer Support? 
 

Search their knowledge base at http://support.tax1099.com/, or use the live chat on their website. 

You can also contact them using one of the methods below:

Email: support@tax1099.com 

Phone: 1 (877)-811-3829.

 
 
 
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What do I do if my vendor didn't provide their SSN or ITIN? Do I still have to file?
 

Enter a form without TIN in Tax1099.com, stating TIN Not Provided.

In the meantime, request a W-9, and track the date you request it as proof, if you are penalized later by the IRS. If you've already requested a W-9, keep those records as well. 

In general, do not issue any payment to a vendor without collecting their W-9, or withhold 28% (per the IRS) if they refuse to provide one.

 
 
 
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What if I only owned my business for a few months last year, and then sold it. Do I still have to send 1099s for payments over $600?
 
Yes, you are still required to file in this case.
 
 
 
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Do I need to collect a W-9 or TIN from vendors who are individuals?
 
Always collect a W-9 from anyone you pay in the course of your business or trade. 
 
 
 
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Is my vendor's TIN the same as their SSN?
 
Yes, a vendor's TIN is usually their Social Security Number or an EIN (Employer Identification Number)
 
 
 
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Do vendors need to consent to receive their statement through the mail?  
 
No. Consent is only required for electronic delivery (eFile).
 
 
 
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What if a vendor doesn't respond by the email deadline? Can I send their 1099 by both mail and email?
 
You can choose to mail and/or email each vendor as needed, in Tax1099.
 
 
 
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When I eFile, do I need to sign the 1096 form?
 
The 1096 form is not required when you eFile.
 
 
 
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Do I have to use 1099-K if I paid my bills through Bill.com? What if I paid using my debit or credit card?
 
1099-MISC forms must be sent to vendors you paid through Bill.com.
 
1099-K forms are not required for payments made through Bill.com using ACH.
 
1099-K forms are sent through a third-party settlement entity to people who were paid with funds received from another source (ex: paid funds from debit/credit card transaction to a merchant that the card owner made a purchase from).
 
If the payment was processed by a third-party settlement entity for credit or debit cards, they will issue a 1099-K instead of a 1099-MISC. The payment card networks are required to submit gross sales information reporting (IRS Form 1099-K) to the IRS for each merchant.
 
Learn more here
 
 
 

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