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Managing Credit Card Bills and Receipts

OVERVIEW

Bill.com allows the option to store credit card receipts and record bills paid via credit card. The steps below work with:

  • QuickBooks for Windows
  • QuickBooks Online
  • NetSuite
  • Intacct (Sync Setup after 3/14/14)
    •  Instructions below will not work if Intacct Sync set up was prior to 3/14/14

STORING CREDIT CARD RECEIPTS

  1. Send each credit card receipt to the Bill.com Inbox
  2. In the Inbox, on each credit card receipt, click Create a New Bill
  3. In the Bill details, enter information about the receipt and click Save
    • Note: If another user handles bill payments: in "Notes to payers/approvers" field, alert payer to mark bill as already paid (even though it hasn't actually been paid yet)
  4. Go to Payables > Pay
  5. Select the bill for the credit card receipt
  6. At the bottom of the page, select "Mark as already paid" then click Next
  7. On the "Enter Any Extra Details" page, choose a credit card GL account (for the Payment Account)
  8. Click Save

Next time sync is initiated, these credit card transactions will be posted directly to the credit card account in the accounting software.

RECORDING BILLS PAID VIA CREDIT CARD

  1. Send the credit card bill to the Bill.com Inbox
  2. In the Inbox, on the credit card bill, click Create a New Bill
  3. In the Bill details, enter information about the credit card bill
  4. Code the bill, selecting the credit card account that has been designated for credit card receipts
  5. Click Save
  6. Go to Payables > Pay
  7. Select the credit card bill
  8. Pay the bill via Bill.com (set up ePayment with the credit card provider, who is available in the Bill.com electronic payments directory)

Next time sync is initiated, this bill payment will balance the receipts in the credit card account in the accounting software.

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