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Bill.com and estimates

Although we don't currently support estimates, we've got a couple of workarounds. Take a look below for the workaround that's right for you.

I sync my accounting system with Bill.com

Great news! If you sync with QuickBooks for Windows, QuickBooks Online, Xero, or Intacct, unpaid invoices sync from your accounting system into Bill.com. This allows you to take advantage of your accounting system's estimates feature; once you convert the finalized estimate into an invoice, it will sync to Bill.com, ready for you to send and get paid. 

I don't sync my accounting system with Bill.com

No worries! If you don't use an accounting system, or if your accounting system doesn't sync, we have a workaround for you.  

  1. Hover over the gear icon , and then click Settings
  2. Under Receivables, click Invoice Templates
  3. Click New
  4. Create a new invoice template. Some fields have specific requirements; see below for our best practices. 
    • Default? 
      • Leave unselected
    • Name
      • Best Practice: "Estimate"
    • Style
      • Select your preferred style
    • Title
      • Best Practice: "Estimate"
    • Invoice #
      • IMPORTANT: Estimate templates will still appear as unpaid invoices in reports. We recommend using an invoice number convention that allows you to easily know it is an estimate. 
        • Ex: "Estimate ###"
    • Complete the remaining fields specific to your business information
    • Customer Message
      • Best Practice: "This is an estimate. The due date will be updated on your final invoice"
  5. Click Save

Select this template when creating a new estimate invoice. Once the final terms are agreed upon, edit this original "Estimate" invoice and select your default invoice template instead. Be sure to change the due date as well, to indicate when this invoice is due. If you'd like to add a message indicating this is now a final invoice, it can be done on the final invoice template, or when editing an individual invoice.

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