Voiding a Bill.com payment will not sync to QuickBooks Desktop. After voiding a payment in Bill.com, the matching payment will need to be manually voided in QuickBooks Desktop as well.
To void a payment from the current fiscal period:
- Locate the payment that needs to be voided
- From the Edit menu, click Void Bill Pmt - check (all payment methods are displayed as check in QuickBooks Desktop)
- Click Save & Close to record the transaction
When voiding a payment in QuickBooks, the amount of the original transaction is changed to zero as of the date of the payment (there will be a $0.00 in the clearing account) and the word "Void" is added to the memo field on the payment.
When the void and credit is processed by Bill.com, a journal entry is synced to the clearing account for the credit to balance out the Funds Transfer entry.