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Importing Bills

The following is an explanation of each of the fields you can provide when importing Bills.

 

 

Field Name Required? Key Field? Maximum length Description Accepted Values Additional Information
Active? No No N/A Denotes if this Bill is active or inactive. Active
Inactive
Requires an exact match with one of the accepted values.
All records are automatically set to Active when created; they cannot be created and set to inactive in the same import.
Vendor Id No YES 20 characters The Vendor Id of the Vendor for this Bill.   Once set, this field cannot be updated via the importer.
Requires an exact match with the desired Vendor's Vendor Id (for updating).
If Vendor Name and Vendor Id are both populated for a Vendor, both must be provided to correctly identify that Vendor.
The desired Vendor must be active in Bill.com.
Vendor Name* YES YES 100 characters The Vendor Name of the Vendor for this Bill.   Once set, this field cannot be updated via the importer.
Requires an exact match with the desired Vendor's Vendor Name (for updating).
If Vendor Name and Vendor Id are both populated for a Vendor, both must be provided to correctly identify that Vendor.
The desired Vendor must be active in Bill.com.
Invoice #* YES YES 100 characters The invoice number for this Bill, typically provided by the vendor on the bill.   Once set, this field cannot be updated via the importer.
Requires an exact match with the desired Bill's Invoice # (for updating).
Invoice Date* YES YES N/A The invoice date for this Bill, typically provided by the vendor on the bill.   Once set, this field cannot be updated via the importer.
Requires an exact match with the desired Bill's Invoice Date (for updating).
Dates must be formatted MM/DD/YY, MM/DD/YYYY, MM-DD-YY, or MM-DD-YYYY.
Single digits do not require a leading zero.
Due Date* YES YES N/A The date that payment is due for this Bill.   Once set, this field cannot be updated via the importer.
Requires an exact match with the desired Bill's Due Date (for updating).
Dates must be formatted MM/DD/YY, MM/DD/YYYY, MM-DD-YY, or MM-DD-YYYY.
Single digits do not require a leading zero.
GL Posting Date No No N/A The date that this Bill is posted to your general ledger in your accounting system, if supported.   Dates must be formatted MM/DD/YY, MM/DD/YYYY, MM-DD-YY, or MM-DD-YYYY.
Single digits do not require a leading zero.
Description* Yes Yes 4000 characters The description of this Bill.    
Bill Line Item Amount No No N/A The amount for this line item on this Bill.   Must be in the range of -9999999 to 9999999.
Does not support fractions of cents.
If this is left blank, it will appear as blank; this is treated as $0.00.
Accepts values with or without a $; negative values must omit the $.
Bill Line Item Account Number No No 40 characters The Account Number of the Account that this line item is coded to.   Requires an exact match with the desired Account's Account Number.
If Name and Account Number are both populated for an Account, both must be provided to correctly identify that Account.
The desired Account must be active in Bill.com.
Bill Line Item Account Name No No 250 characters The Name of the Account that this line item is coded to. This line item defaults to an Expense line item if an account is provided.   Requires an exact match with the desired Account's Name.
If Name and Account Number are both populated for an Account, both must be provided to correctly identify that Account.
The desired Account must be active in Bill.com.
Bill Line Item Department Short Name No No 40 characters The Short Name of the Department that this line item is coded to, if supported by your accounting system and enabled in Bill.com and enabled in Bill.com.   Requires an exact match with the desired Department's Short Name.
If Department Name and Department Short Name are both populated for a Department, both must be provided to correctly identify that Department.
The desired Department must be active in Bill.com.
Bill Line Item Department Name No No 100 characters The Name of the Department that this line item is coded to, if supported by your accounting system and enabled in Bill.com and enabled in Bill.com.   Requires an exact match with the desired Department's Name.
If Department Name and Department Short Name are both populated for a Department, both must be provided to correctly identify that Department.
The desired Department must be active in Bill.com.
Bill Line Item Location ID No No 40 characters The Location ID of the Location that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Reqires an exact match with the desired Location's Location ID.
If Location Name and Location ID are both populated for a Location, both must be provided to correctly identify that Location.
The desired Location must be active in Bill.com.
Bill Line Item Location Name No No 100 characters The Location Name of the Location that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Reqires an exact match with the desired Location's Location Name.
If Location Name and Location ID are both populated for a Location, both must be provided to correctly identify that Location.
The desired Location must be active in Bill.com.
Bill Line Item Job Name No No 100 characters The Job Name of the Job that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Reqires an exact match with the desired Job's Job Name.
If Job Name and Job ID are both populated for a Job, both must be provided to correctly identify that Job.
The desired Job must be active in Bill.com.
Bill Line Item Job ID No No 40 characters The Job ID of the Job that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Reqires an exact match with the desired Job's Job ID.
If Job Name and Job ID are both populated for a Job, both must be provided to correctly identify that Job.
The desired Job must be active in Bill.com.
Bill Line Item Customer ID No No 40 characters The Customer ID of the Customer that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Requires an exact match with the desired Customer's ID.
If Customer Name and Customer ID are both populated for a Customer, both must be provided to correctly identify that Customer.
The desired Customer must be active in Bill.com.
Bill Line Item Customer Name No No 100 characters The Customer Name of the Customer that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Requires an exact match with the desired Customer's Name.
If Customer Name and Customer ID are both populated for a Customer, both must be provided to correctly identify that Customer.
The desired Customer must be active in Bill.com.
Bill Line Item Billable? No No N/A Denotes whether this line item is billable to its coded customer. Yes
No
Requires an exact match with the accepted values.
Bill Line Item Description No No 4000 characters The description of this line item.    
Bill Line Item Item Name No No 100 characters The Name of the Item that this line item is coded to, if supported by your accounting system and enabled in Bill.com.
If provided, the Type of this line item will be "Item" instead of "Expense".
  Requires an exact match with the desired Item's Name.
The desired Item must be active in Bill.com.
If Name and Item ID are both populated for an Item, both must be provided to correctly identify that Item.
Bill Line Item Item ID No No   The Item ID of the Item that this line item is coded to, if supported by your accounting system and enabled in Bill.com.
If provided, the Type of this line item will be "Item" instead of "Expense".
  Requires an exact match with the desired Item's Item ID.
The desired Item must be active in Bill.com.
If Name and Item ID are both populated for an Item, both must be provided to correctly identify that Item.
Bill Line Item Qty No No N/A The quantity of items purchased in this line item.   Must be a number.
Up to 5 decimal places are supported.
Bill Line Item Unit Cost No No N/A The cost of one unit of this item.   Must be in the range of -9999999 to 9999999.
Does not support fractions of cents.
If this is left blank, it will appear as blank; this is treated as $0.00.
Accepts values with or without a $; negative values must omit the $.
Bill Line Item Employee ID No No 40 characters The ID of the employee that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Requires an exact match with the desired Employee ID.
The desired Employee must be active in Bill.com.
Bill Line Item Class Name No No 40 characters The Name of the Class that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Reqires an exact match with the desired Class's Name.
If Name and Class ID are both populated for a Class, both must be provided to correctly identify that Class.
The desired Class must be active in Bill.com.
Bill Line Item Class ID No No 40 characters The Class ID of the Class that this line item is coded to, if supported by your accounting system and enabled in Bill.com.   Reqires an exact match with the desired Class's Class ID.
If Name and Class ID are both populated for a Class, both must be provided to correctly identify that Class.
The desired Class must be active in Bill.com.

 

 

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