Sign in

How do I get the most from the Data Entry Service?

Important: If you haven't used Data Entry Service before, take a look at our new and more robust feature, Auto Bill Entry!

 

OVERVIEW

Although our Data Entry Service saves you a substantial amount of time by handling the manual entry of bills, you still need to review the bills and payment terms. Follow your standard processes and controls: we're not an accounting service or process control. Review or approve each bill, then schedule payment.

BEST PRACTICES

  • New vendors - Review the vendor information (such as the payments terms) we've entered for you. Assign appropriate accounting categories and add any approvers.
  • Credit card (and other non-invoice) monthly statements - Review statement details to see if a payment for the prior period has been applied, and if there are any finance charges or credits. We enter the "Current Charges / Purchases" rather than the "Total Amount Due". Adjust the amount due, if necessary.
  • Unspecified/unrecognizable fields - On a bill, if some fields are empty or illegible, we enter default values (see Data Entry Service - what we enter). Make changes, if necessary.
  • Multiple line items (splits) - We assign categories only for bills with a single line item. For bills with split line items, we do not attempt any categorization and will leave the splits blank. You must assign expense accounts to the line items.
  • QuickBooks or Intacct sync - If you don't categorize line items on a bill, we use your Sync Preference for "Unallocated account". Make changes, if necessary.
  • Invoices intended for another company - We process these invoices as bills. Make sure these bills are not for your company, then deactivate them.

THINGS TO NOTE

Data Entry Service does not process vendor credits.

Have more questions? Submit a request
Powered by Zendesk