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Set up ePayment for existing vendors

ePayment is an excellent and easy way to pay vendors. The payment goes directly to the vendor's bank account; no waiting for checks to arrive and no trips to the bank! Setting a vendor up for ePayments is easy--see how below. 

Find them in the Network

Already have them on your vendor list?

  1. In Bill.com, locate the vendor you're setting up to receive ePayments
  2. We've already checked to see if they're in the Network! You'll see one of two messages at the top of their Vendor Details page:
    • We may have found some possible matches for [your vendor name] in our network. To pay [your vendor name] electronically, review and connect now. 
      1. Click To pay [your vendor name] electronically, review and connect now.
      2. We'll display the potential match we found in a pop-up. 
      3. Review their information, and click Connect if they're a match. 
      4. If they aren't a match, enter their email address to invite them to join the Network for free!
    • We did not find [your vendor name] in our network. To pay [your vendor name] electronically, invite them now. 
      1. Click To pay [your vendor name] electronically, invite them now. 
      2. Review the invite email, make sure their email address is correct, and click Send invite

 

Haven't added them yet? 

Just add them like you normally would! We'll search the Network for you, so you can connect with them right away. 

    1. Hover over Payables, and then click Vendors
    2. Click New
    3. Enter your vendor's name to add them to your vendor list. We'll also search for them in our network, and display any potential matches we find. 
      • Enter additional information to refine the search:
        • Email Address
        • Account Number
        • Zip Code
    4. See if they're in the network! We'll search the Bill.com Network and our network of large billers as well. 
      • If they are in the network: 
        • Click Connect to send an invite.
          • Note:
            • Smaller companies in the network will continue to receive check payments until they accept your invite. 
            • Large billers, like AT&T or Aetna, require an account number to connect. When you click Connect, you'll connect automatically.
        • Click edit  to add more information to the vendor record, such as: 
          • Tax ID
          • 1099 Status
          • Account Number
          • ...and more
      • If they aren't in the network, you have a few options: 
        • Enter their email address to invite them to set up a free account to receive ePayments from you.
        • Click Enter their information manually to complete their vendor record. 
        • Click Done to review. 

 

 

 

Invite them to open a free account

If we can't find your vendor in the network, they can open a free Receivables account where they can receive payments from Bill.com users, manage customers and invoices, and connect with other businesses using Bill.com!

In the steps above, we've shown you how to invite a vendor who isn't in the Network. But you can also...

 

Send a link to your public profile

Your vendors can create an account and connect with you with the click of a button in your Bill.com Network profile.

  1. Hover over Network, and click My Network Profile
  2. Copy your profile URL, and email it to your vendor
  3. When they click the link, they'll see your Network profile.
  4. They should click Get Paid to open their free account. 

 

Here's what the rest of the setup process will look like for your vendor. You can share this article with them if they need assistance.

Setting up a free Basic Receivables account

 

Enter their bank info manually

If the vendor provides their bank information, it can be manually entered into their vendor record.

  1. In Bill.com, locate the vendor you're setting up to receive ePayments
  2. Click Set up ePayments
  3. Click You already have their bank information
  4. Review the information presented, and then click Next
  5. Enter your vendor's bank account information, and then click Save
  6. We'll initiate a small test deposit of a penny into your vendor's bank account, to verify it is able to receive payments.
    • If the test deposit is successful, within 1-2 business days, the bank account will be auto-confirmed.
    • If the test deposit is not successful, the bank account entry will be invalidated. A new bank account entry will need to be made for the vendor.
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