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Best practices: Handling vendors with multiple account numbers

OVERVIEW

There may be occasions where there are multiple accounts for one vendor. Since the account number is essential for proper posting of the payment to the correct account, it will be necessary to have separate vendor records for each account associated with a specific vendor.

To keep this managable, we recommend using an easily identifiable naming convention, such as using the vendor name with the last 4 digits of the account for easy identification.

EXAMPLE

There are 2 accounts with AT&T for the same remit to address, account # 123456789 & 987654321. You would create 2 vendors and name them: AT&T 6789 and AT&T 4321. Make the Pay to field AT&T but make the vendor names unique.

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