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Bills paid outside of Bill.com

Use Bill.com to keep track of all bill payments, even the ones paid without using Bill.com! For example, paying a few bills by printing checks through the accounting system. Maybe some bills were paid by credit card or by a handwritten check.
 
 

Record an offline payment 

  1. In the left navigation pane, click Bills                                                                                                                                                                                                                                                             Bills_in_left_nav.png
  2. Click the more options dots 
  3. Click Bills to Pay                                                                                                                                                                                                                                                                                        Bills_to_pay.png            
  4. Select each bill to be marked as "paid offline"
  5. Review the Payment Amount for each bill selected and make any necessary changes (including partial payments)
  6. Click Mark as Paid at the bottom of the page                                                                                                                                                                Mark_as_paid.png
  7. Enter any extra details, if necessary:
    • Payment Account: This field will auto-fill with the account designated in the sync preferences (field "Default Checking Account in [accounting system]). Change this to another payment account as necessary. The only options available will be bank type or credit card type accounts.
    • How to Sync?: Choose "Do not sync" for payments already entered manually in the accounting system, or "Enter check or ref #" for payments that should sync to the accounting system.                                                                                                                                                     Offline_payment_details.png
    • Ref #: This field is REQUIRED when syncing to QuickBooks for Windows, but should be left blank when syncing with QuickBooks Online and paying multiple bills with one offline payment, to avoid sync errors.
    • Memo: This field fills by default with the invoice number of the bill being paid - but this may be edited as necessary.
  8. Click Save or No Extra Details

 

Print a check in the accounting system

  1. In the left navigation pane, click Bills                                                                                                                                                                                                                                                               Bills_in_left_nav.png
  2. Click the more options dots 
  3. Click Bills to Pay                                                                                                                                                                                                                                                                                         Bills_to_pay.png
  4. Select each bill to be by printing a check out of the accounting system
  5. Review the Process Date and Payment Amount for each bill selected and make any necessary changes (including partial payments).
  6. Click Print Checks at the bottom of the page                                                                                                                                                                                       Print_check.png
  7. Enter any extra details, if necessary:
    • Payment Account: This field will auto-fill with the account designated in the sync preferences (field "Default Checking Account in [accounting system]). Change this to another payment account as necessary
  8. Click Save or No Extra Details
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