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QuickBooks Online Sync: Default Accounts Payable/Accounts Receivable accounts

In QuickBooks Online (QBO), the default Accounts Payable (AP) and Accounts Receivable (AR) accounts are selected during the initial account setup. Those are the accounts transactions will sync to when applicable.

  • If there are multiple AP and/or AR accounts in QBO and, transactions will still always sync to those initially set default accounts, unless they are deleted or merged in QBO.
  • If the initially set default accounts are deleted in QBO, will sync to the remaining existing active oldest AP and/or AR accounts, as those become the new default accounts in QBO.
  • QBO will not allow users to delete the default AP and/or AR accounts without a replacement account having been created first, as that new account will become the new default in QBO.
  • QBO will also not allow users to delete the default AP and/or AR accounts in QBO if there are any transactions in the register. If the user wishes to change their default AP and/or AR accounts in QBO, and the existing default AP and/or AR accounts have transactions in the register, the user must create the new default AP and/or AR account(s) and merge with the original default AP and/or AR accounts. The resulting accounts become the new default AP and/or AR accounts, to which will sync transactions.
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